CTSEG Insights · 8 min
How to Write an Effective RFQ
The essential fields, structure and common mistakes when preparing a request for quotation that produces comparable supplier offers.
An effective RFQ clearly defines specifications, quantities, quality standards, delivery location, Incoterms, payment terms, lead time, documentation and the quotation deadline.
What an RFQ should include
Include technical specifications, drawings or sample references, order and annual volumes, packaging, quality standards, delivery point, Incoterms, payment terms and quote validity.
Why comparability matters
Different commercial scopes make price comparison unreliable. A common template exposes omissions and hidden costs.
Common mistakes
Vague specifications, missing delivery terms, unclear quality expectations and asking only for unit price are frequent errors.